Show management software for community theatre
From the first rehearsal to the last night’s takings: who is called when, what the show needs, and what it is costing.
Rehearsal schedules
Schedule a rehearsal and say who is called. Everyone called gets a call sheet by email the evening before, and their calls appear in the phone calendar they already use, moving when you move them.
- Repeating rehearsals
- Meetings with an agenda and minutes
- A check-in list and attendance record
Rehearsal notes to the cast
After a rehearsal the creative team writes notes: one for everyone called, and notes for one person, a part or a group such as @Ensemble. Each person gets one email with their notes, and a note for one person is never shown to anyone else.
Props, costume and set
Every show has a list of the props, costumes, set and equipment it needs, with a first draft from the play for you to check. Each line looks in your own store first, then at what theatres near you will lend.
The Wings
Borrow costumes, props, set and kit from theatres near you, and lend your own. Keep track of what your theatre owns and how many are free, so two shows do not plan to use the same thing.
Budgets
Each show has a budget with a line for each department, and works out ticket income and the break-even from the house and the run. Lock it once the committee agrees, and start a new version if the plan changes.
Spending and profit and loss
Record spending as it happens, with a photo of the receipt. The profit and loss compares each department with its budget, and ticket income comes from paid bookings with refunds taken off.
- Venue and co-producer splits
- Export for the treasurer
What it costs
- Rehearsals are free on every show, on every plan.
- A show’s budget and finance come with the free show, a Show Pass for that show, or the plan.
- Borrowing and lending through The Wings has no fee.
More of what Theatra does
Ticketing
Sell online, at the box office and on the door, with the money going to your own Stripe account.
Auditions and casting
An audition form anyone can fill in, the day in slots, a casting board and the cast list.
Running a society
Members and memberships, the committee and the AGM, volunteers and rotas, and email to your list.